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Setting an Out-of-Office Message PDF Print E-mail
To set an out-of-office message:
1. Go to your control panel at https://ssl.omd3.com/admin
2. Login using your email address and password.
3. Change the "Send auto-reply" setting to "Days between repeat replies".
4. Type the subject of your out-of-office message into "Auto-reply subject".
5. Type the body of your out-of-office message into "Auto-reply message". You can click the "Expand" button next to the setting to get a larger window; if you do, click "Save" in the new window when you are done typing.
6. Click the "Apply" button at the end of the form.
When you are back in the office:
1. Repeat steps 1 and 2 above.
2. Change the "Send auto-reply" setting to "Disabled".
3. Click the "Apply" button at the end of the form.
Some additional notes:
When you change the option to "Disabled", the subject and message will disappear from the screen, but will be saved for you and recalled automatically the next time you enable the feature so that you do not need to re-enter them each time.
The number that comes up before the "Days between repeat replies" setting is how often each sender will be sent your out of office message. Each time the message is sent, that sender's address and the date are remembered and an out-of-office message will not be repeated to the same sender for that many days. You can change the default of 7 days if you like.
If you instead set the "Send auto-reply" setting to "Reply to every message", the response will be sent every time a message is received. This can annoy people if used for out-of-office messages, but can be useful for various sorts of customer-facing and drop-box mailboxes to automatically send a message to the sender assuring them that their message was received.
Auto-replies will be not be sent to Internet mailing lists, as this is generally against the policies of those lists and a nuisance to other subscribers.
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